94% of employees say they want flexibility in when they work. Employees want to break free of the typical 9-to-5 schedule and have the flexibility of choosing their own work hours. While providing this flexibility is more straightforward for remote workers, employees working in physical office spaces also seek adaptability.
Introducing flexible work schedules for in-person roles may pose challenges, but the following tips can assist in implementing flexibility while maintaining organizational structure.
If your company wants to implement a flexible work schedule, then it can be helpful to transition slowly. Start by allowing a flexible work schedule 1-2 days a week and then build up from there.
A day at the beginning or end of the week, such as Monday or Friday, may be an easier transition for employees.
If your company is flexible with the start and end times of the workday, but there is a mandatory meeting in the morning that you want to hold, then set expectations with your employees ahead of time.
For example, give your employees several weeks of notice about the time of the meeting and be sure to inform them that the meeting is mandatory, and they must make any necessary arrangements to make sure they are there. This gives your employees plenty of time to fit the meeting into their schedule. However, if some employees are still unable to attend in person, offer the ability to watch/listen to the meeting via video call.
Prior to introducing flexible work hours within your organization, it’s crucial to also set clear expectations regarding recurring meetings. For instance, if your company conducts meetings every Monday at 10:00 am, communicate to employees the importance of attending those meetings.
It is also important to set expectations for goals and tasks. If your company decides to offer flexible work schedules, it is important for employees to still reach their goals and complete their tasks. Make it clear that if employee performance is struggling, flexibility is the first thing that will change.
Make sure that employees communicate with each other about their work schedule. It can create unnecessary frustration if employees never know when they can get ahold of someone. If an employee does not plan to come into the office until 10:30am every day, then they need to communicate that with their team and supervisor. This will help create a more organized work structure.
Be sure to inform employees that effective communication is crucial for the successful implementation of flexible in-office schedules.
Since many employees want flexible work schedules, it is important to consider how that can be implemented for in-office workers. It is important to start slowly, set expectations, and prioritize communication, to ensure the program’s success.